There are most likely a dozen methods of sending cash which can be simpler than faxing a verify. Even so, it’s nonetheless doable and authorized to ship a verify with fax — and also you would possibly end up in a scenario the place it’s your solely selection.
For those who ever must fax a verify, it’s vital to observe a couple of steps to verify it’ll work correctly and that you simply’re doing it securely.
What to know earlier than you fax a verify
Most individuals moved on from faxing, however the know-how nonetheless works, and it’s nonetheless round.
Some companies (usually in extremely regulated markets) and a few authorities companies nonetheless depend on the power to work with faxed checks. There are people preferring faxing checks when they should pay a enterprise with a verify by a sure deadline and wouldn’t be capable to mail it in time.
Since a fax goes by means of immediately, it will possibly assist prevent from late charges if you end up in that unlikely scenario. Moreover, faxing a verify can be safe as a result of it leaves a paper path so that you can show that you simply despatched within the verify by a sure date.
Earlier than you fax a verify, there are some things you need to do first to make sure it goes effectively.
- Affirm that the enterprise accepts checks. Most often, in case you’re faxing a verify to companies, it’s as a result of they’ve particularly requested you to take action; in the event that they haven’t, double-check earlier than you ship a faxed verify that gained’t be accepted.
- Make a photocopy of your verify. Most fax machines require full-sized paper to ship faxes, so a verify is more likely to be too small to place by means of the machine. Make a duplicate of the verify first on printer paper, and maintain onto the unique.
- Discover a fax machine or an internet fax service. You possibly can ship faxes with nearly any pc or cellphone in case you use an internet fax service, or you’ll be able to go to a print store or UPS retailer to make use of an analog fax machine. When you have your personal Multi-Perform Printer (MFP) at residence, you would possibly be capable to ship a fax utilizing that.
- Draft a fax cowl sheet. Faxes want cowl sheets so the recipient is aware of what they’re getting. Write that you simply’re sending a verify for a specific amount and embody the explanation you’re sending the verify—for example, “Fee for account 123.”
- Fill out the verify memo. This can be, “Fee for account 123,” or no matter the reason being that you simply’re sending the verify. This goes within the memo subject of the verify itself.
- Hold the corporate’s contact info shut by. You’ll clearly want the fax quantity, however you’ll additionally wish to observe up with the enterprise through cellphone or e mail as quickly as you ship the fax to verify it went by means of.
Pay attention to the potential safety points with on-line faxing, and take steps to mitigate them. Whereas most cloud faxing providers are extremely safe, it’s value taking the time to verify the service you select is respected and has safety safeguards in place.
For optimum safety, search for providers which have been round for some time, in addition to these which can be designed to adjust to business laws like HIPAA. Whilst you aren’t more likely to be sending any healthcare info alongside along with your verify, merely complying with these sorts of regulatory measures is an efficient indication that it’s safe sufficient to cowl monetary issues as effectively.
What’s one of the simplest ways to fax a verify?
You possibly can both ship a fax the old style approach by utilizing an analog fax machine, or you should use an on-line fax service.
Most individuals favor to make use of an internet fax service as of late due to the comfort and lack of {hardware}. I do know I do. For instance, on-line choices permit you to ship a fax out of your iPhone or Android. That’s normally much more handy than monitoring down a fax machine or ordering a fax modem to allow your pc to ship faxes.
On-line fax providers are typically very safe — particularly in case you’re utilizing one which’s been designed for sending monetary, authorized, or healthcare paperwork. They’re typically very low-cost, too, with a spread of costs based mostly on the amount of paperwork that you must ship.
Moreover, on-line fax providers permit you to ship and obtain faxes from anyplace, and with out having to pay for a fax machine, paper, or ink toner. The entire course of is extra just like sending a scan through e mail than the normal means of sending a fax — you simply kind in a cellphone quantity as an alternative of an e mail tackle.
For those who’re working with a enterprise that requires you to ship faxes through an analog machine within the first place, then there’s not a lot you are able to do about that. In the end, you’ll have to fax utilizing the popular methodology of the individual or enterprise you’re sending the verify to.
Easy methods to fax a verify utilizing an internet service
Sending utilizing a very good on-line fax service is easy. There are a variety of simply accessible, low-cost fax providers obtainable on-line, from primary providers that ship easy faxes to extra advanced providers with superior safety, fax historical past, e mail notifications, and extra.
You do not want a landline to ship faxes with an internet service. You simply want an web connection, the fax supplier will host all the normal infrastructure required to ship and obtain faxes.
In case you are utilizing a Voice over Web Protocol (VoIP) cellphone service, your supplier might supply on-line fax options you should use immediately with out having to enroll in something new. Keep in mind, fax is a separate service from VoIP — not each supplier affords it, and fax could also be an add-on service.
DOWNLOAD this VoIP Options Characteristic Comparability from TechRepublic Premium
Whereas the precise steps for sending a fax utilizing an internet service will range relying on the service you select, the steps will typically be the identical.
Step 1: Get your documentation within the correct format
Whereas a conventional fax machine works like a copier or top-feed printer that requires you to place a doc right into a machine which then scans and spits it out the opposite facet, an internet fax service requires you to scan or take an image of your paperwork along with your cellphone.
The actual on-line fax service you’re utilizing will specify which format your paperwork should be in. Some distributors help a variety of file varieties and sizes, whereas others are extra restricted. When unsure, use PDF.
If the recipient requires a fax cowl sheet, you should definitely embody one. It solely takes a couple of seconds. Be at liberty to make use of a fax cowl sheet template.
Step 2: Enter the fax quantity and hit ship
This normally occurs on the following display, and also you’ll kind within the fax variety of the enterprise or individual you’re sending the fax to on a quantity pad, identical to you do whenever you’re about to make a cellphone name.
Be sure you add any extensions or nation codes in case you’re sending a fax exterior of the U.S.
Upon getting reviewed all of the important particulars. Hit ship. Your verify is on the way in which.
Step 3: Affirm your verify was faxed
Most fax providers will routinely present you a affirmation web page as soon as your fax has been despatched, however generally chances are you’ll must request this relying on the service or the way in which the settings are configured along with your on-line fax service.
Both approach, you need to get this affirmation and observe up with the enterprise to verify not solely that the fax you despatched was obtained, but in addition that they’ll clearly learn the account and routing numbers on the verify.
Easy methods to fax a verify utilizing conventional fax
It’s nonetheless doable to ship a verify utilizing a conventional fax machine, and a few companies nonetheless require you to do it this fashion. The method is similar to sending an internet fax, with a couple of notable changes.
Step 1: Discover a fax machine
For those who don’t have a fax machine at your property or workplace, you’ll be able to typically discover one in co-working areas, workplace shops, and public libraries. UPS, FedEx, and different print & ship shops usually have public fax machines. If that you must discover a place to photocopy your verify, this generally is a good wager, too.
Faxing delicate info, like a verify, over a public community has its dangers. If something rubs you the improper approach concerning the co-space fax machine, for instance, it is likely to be higher to make use of UPS as a result of the corporate has invested closely in community safety.
Step 2: Place fax paperwork within the feeder on the prime of the machine
After you find a fax machine, place your paperwork — together with your cowl sheet, the photocopy of your verify, and the rest that you must ship — face up within the doc feeder on the highest of the machine.
The machine ought to have an icon exhibiting you which ones approach is up, however in case you’re undecided, ask the one that owns the machine or consult with the guide; oherwise, you might find yourself sending a clean fax.
Step 3: Enter the fax quantity and hit ship
Fax machines have quantity pads like conventional landline telephones, so use that to kind within the variety of the individual or enterprise you’re sending the fax to. Once more, you should definitely add on any extensions or nation codes as wanted.
As soon as you might be pleased all the things is appropriate, hit ship. On most machines, this appears to be like like an enormous inexperienced button, and it normally says “Ship” or “Begin” on it.
Step 4: Get the affirmation web page or verify the fax log
Most fax machines will routinely print out a affirmation web page after your fax goes by means of, but when the one you’re utilizing doesn’t, chances are you’ll must verify the fax log. The machine ought to hold a document of all of the faxes it’s despatched and obtained, and you’ll typically get the machine to print out a duplicate of that log so you will have a paper path.
Make sure that to observe up with the enterprise to verify your fax has gone by means of and is legible on their finish. One other good concept is to guarantee that the individual or enterprise you’re sending the fax to is aware of it’s coming, to allow them to be looking out in your fax and never go away it sitting within the machine for nosy individuals to go snooping.
